Sharepoint Migration Identity Mapping Tool

Moving from SharePoint on-premises to online is more than just lifting and shifting your documents. For many companies, it represents an opportunity to improve practices for collaboration, sharing, and records management.

The key to a successful SharePoint migration is consistency. Throughout this technique, your team must trust they can find the info they need. You can achieve this by implementing a SharePoint global navigation before your move. Even when you’re not planning on moving to SharePoint Online, using a SharePoint navigation system helps your team find what they need fast. It can even increase adoption of SharePoint and other tools internally.

In this website post, we’ll review 3 ways you can use Navo to simplify your SharePoint navigation for a smooth migration process.

Global Navigation in SharePoint

Global navigation in SharePoint refers to a menu that spans across your site collections. The options for global navigation in SharePoint Online are limited, and relatively non-existent in SharePoint on-premises. This gap is normally filled up with custom code maintained by developers on staff or through expensive third-party systems.

Managed metadata term sets provide you with the ability to make navigation that becomes contextual to each user. However, it does not work on group-connected SharePoint sites. In addition, it requires manually applying the navigation to every site.

Hub sites give a drop-down menu option that is managed in one place, but it’s not actually global navigation. A site needs to be from the hub to receive the menu, and each site can only just be associated to 1 hub. There is absolutely no global hub site.

Custom code is usually an option for SharePoint Online and on-premises. However, it requires a developer to set-up, support, and keep maintaining code on an ongoing basis and is limited in functionality (and frequently in user experience and design).

Global Navigation with Navo

That’s why we created Navo. Navo allows administrators to quickly create a company megamenu and display it on any SharePoint site in your tenancy. It’s managed from one easy place with a drag-and-drop editor and design functions to help match your internal branding. The very best part? Navo can be put into your on-premises environment as well as your SharePoint Online classic and modern sites. Customers will experience steady navigation while you migrate, change, and update sites behind the scenes.

You will find three key uses for our on-premises version of Navo:

- Your company is using SharePoint on-premises without plans to move online and is buying a global navigation tool for your on-premises collections.
- Your company is using SharePoint on-premises and it is not likely to migrate the websites online. However, any new sites will be created in SharePoint Online. You’d like a global navigation system that can bridge your site collections together.
- Your company is Migration actively migrating to SharePoint Online and requires a global navigation to limit the need to communicate changes as workloads get shifted.

We’re Using SharePoint On-Premises And We’re Not Leaving

Hey, that’s OK! We’re not here to convince anyone to leave your on-premises environment. However, we realize that the options for global navigation on-premises are slim-to-none. Navo for SharePoint on-premises gives you to generate your global navigation online using our drag-and-drop editor. Once you’ve created your navigation, export our custom code to add to your SharePoint environment and viola! Seamless, global navigation for all of your team.

We’re Using SharePoint On-Premises And We’re Adding Online

We love that you’re planning on adding new sites and content to SharePoint Online! And we love that Navo offers a bridge in the middle of your on-premises and online site collections. Your team will experience a consistent navigation without fretting about whether they’re on an on-premises or online site collection. Create your menu using our drag-and-drop editor and quickly deploy to all or any of your classic and modern sites in SharePoint Online using our tenant wide mode.

Female on-premises menu, you’ll export a file (in JSON format) to upload into your SharePoint on-premises environment. Your team won't notice the difference when navigating between on-premises and online!

We’re Migrating to SharePoint Online

Yay! SharePoint Online has tonnes of great benefits (including security trimming) that make it worth the move. Migrations give you a great opportunity to modernize your systems, update procedures, and ensure you’re complying with security and resource management guidelines. But migrations can be tricky for reasons beyond their technical nature. Your team may be left feeling lost, unsure of where to find the various tools and information they need. Determining which sites should be accessed on-premises or online can be confusing and frustrating. Adding global navigation to your migration plan can help ease a lot of your migration stress!

Use Navo to bridge your SharePoint on-premises and online site collections which means that your team has a constant experience when moving between your tools. You’ll build your menu system online and export our custom code into your on-premises SharePoint environment. As sites are moved to the cloud, you’ll update the links in Navo. That way your team sees the same menu label and icon, nevertheless they are directed to the shiny new SharePoint Online site. Once all your on-premises sites have been replaced, you can retire that tenancy without fretting about team members who might still be trying to gain access to old sites.

Setting Up Navo On-Premises

Establishing Navo on-premises is easy! You’ll use our drag-and-drop editor to make your navigation menu in just a couple of steps. When you’re finished, automatically apply your menu to all or any of your classic and modern sites online using our tenant-wide mode or pick and choose the websites you want to deploy to.

Next, you’ll export our custom script into your on-premises tenancy to implement your new global navigation menu without coding required! Users can move between SharePoint on-premises and online without saving bookmarks, copying links, or opening multiple tabs.

The advantages of global navigation are endless, whether your planning for a migration or not! Your team will get a fast, reliable way to access the various tools and information they need, saving time and frustrations. Give your team a steady navigation across all your SharePoint site collections with Navo!